In this section:
Campus Access Plan
The Institute entered Phase 2 of resuming its campus operations which allows increased research activity on campus. The maximum density of research spaces has been adjusted to 125 sf/person from 160 sf/person, in keeping with recently published Massachusetts guidelines related to the density of persons in certain indoor spaces. On-campus research capacity for Phase 2 has increased to 50% from 25% in Phase 1.
Phase 2 research ramp-up access requests should be submitted via the following link:
All academic units may now offer partial access to campus offices and teaching laboratories, for research and instructional preparation, at a maximum of 50% of capacity. MIT Medical is initiating regular viral testing for members of the MIT community who are accessing academic and administrative buildings; those who do not complete the required testing will face curbs on their access. Finally, the use of outdoor campus space has been restricted to those who are enrolled in MIT safety protocols.
Information about key offices and services is provided at the following link:
MechE One Time Access
IS&T has made available a One Time Access tab in COVID Access, which has removed the need for training or a viral test for individuals requesting one time access to campus.
One Time Access can be requested using the following form MechE One Time Access Requests which routes to Joanne Mathias for approval.
Please note the following guidance:
- The one time access process is for one time access needs such as one time pick-ups, clean out an office/lab before departing or other similar situations. It is not for recurring but infrequent access by MIT appointees. For example, a one-time pick up of a book, files or other items from your office or the clean out of an office or lab before departing MIT would fall under the One Time Access tab. Coming to campus to check on equipment or pick up mail once a week or once a month cannot be approved in this way.
- Access under this process can only be granted to an individual with an active kerberos and an MIT ID.
- In COVID Pass the individual will need to agree to return to campus on the acknowledgment form and will be asked to complete a health attestation. No training or viral test will be required.
- After the completion of a health attestation, the individual will get an authorization for a one-time 25 hour pass to the building they were authorized for. We advise that you should wait until the day you plan to come in to complete the health attestation as the pass can’t be renewed and it can take of the order of 30 minutes from completion of the health attestation to being able to gain access at the building's designated access point.
MechE Vendor Request Form
Please see below for our new vendor access webform:
Please note it can take up to 3 days for the vendor access process to be completed (including testing) assuming there are no delays in the vendor getting documentation and photos to the Atlas Center. The process will be quicker if a vendor already has an MIT ID.
Please note that you will be required to enter date of birth information for the vendor. This is required by the institute for the MIT ID. Please request this information over the phone from the vendor and destroy any paper that you write it on as soon as possible after entering it into the webform. Please request the other information from the vendor via email.
MIT Vendors, Contractors, and Suppliers Access
The following protocols apply to critical vendors, contractors, and suppliers (VCS) coming to campus to support approved core activities and campus research ramp-up plans.
If you need a vendor, contractor or supplier to come to campus please contact Tom Graffeo (firstname.lastname@example.org ) who is managing all access requests in line with the protocols above.
The MIT campus is closed to the public until further notice. For more details about campus access for visitors, please visit the following site:
Mailroom Access, Shipping, and Receiving
For the latest ramp up details on mailroom access, shipping and receiving, please reference the following PDF:
Document Date: August 31, 2020
Working on Campus
In this section:
Return to Work On Campus Policy
MIT issued a Return to Work on Campus policy, detailing the safety requirements for being on campus, such as completing the daily health attestation and the wearing of face coverings. Please refer to this policy link for specific requirements of all staff returning to campus to complete their work. This link also details where to report observed safety violations for an expedited review and follow up should you find yourself in a position where you believe MIT safety requirements are being violated.
Returning to Work On Campus FAQ
The Covid-19 pandemic is an evolving situation that requires all of us to be alert and adaptable.
As some members of our community prepare to return to campus, this FAQs offer guidance from MIT Medical, MIT Human Resources, MIT Facilities, and MIT Information Systems and Technology (IS&T). While this guidance is initially meant to inform the return of research staff starting on June 15, 2020, it will apply broadly to all staff, faculty, and students as they return to campus:
Guidance About Common Spaces
This document includes guidance to DLCs and PIs relating to the use of shared common and research spaces, with the safety and security of our staff being the most important guiding principle. Returning to campus during the research ramp-up phases will be different, and it will be a learning experience. As such, it requires everyone’s cooperation to ensure our community’s health and well-being:
Document date: June 1, 2020
Clusters and Access Points Map
Starting on June 15th at 8 AM, those individuals who have completed the requirements for returning to campus and who have a valid COVID Pass will be able to access the buildings that were designated by their PI/Supervisor. Each COVID Pass is good for 25 hours and requires a daily health attestation. These buildings will only be accessible through specific Access Points that have card readers activated by the COVID Access System. A map of these Access Points (dots) is shown below and is available here.
Read more at the following document:
Document Date: June 14, 2020
Eating on Campus
The Institute is very concerned about eating on campus, because it is a higher-risk COVID activity since eating cannot be done with a mask on. Current recommendations as of Sept 2020 include:
- If one is on campus for 4 hours or less, plan your time so eating is not required.
- If one is on campus for 4 hours or more and eating is required, eating outdoors is much preferred.
- If eating outdoors is impossible, certain areas within MechE have been opened for eating:
- Buildings 1,3,5,7 (Main Group cluster): Student Lounge room 1-114, capacity 5
- Building 31: 31-135 and 31-139, each capacity 1
- Building 35: 35-238 Nate Cook Room, capacity
- COMING SOON, Givens Lounge 35-520
- Building NW98 SeaGrant: [Dan will check with Alexis P about this]
- Other Buildings: Contact Dan to discuss eating as needed
Other Institute guidance:
- Washing hands before and after eating.
- Checking for signage indicating a maximum capacity for the room, and observing capacity limits.
- If possible, cleaning high-touch areas before and after using them (“clean in” and “clean out”), including table and counter surfaces, chairs, etc.
- Bringing your own food, utensils, mugs, dishes, coffee, and drink. Vending machines will not be available
- Avoiding high-touch items like magazines or newspapers.
- No shared food or drinks. Shared water dispensers are discouraged, and staff are encouraged to bring their own water.
- Microwaves and refrigerators should be used with great care. If possible, clean handles and buttons before and after use. Some DLCs may have more stringent policies for using food-related appliances.
- Minimizing talking (cellphone or otherwise) during eating time.
- Don’t leave food or crumbs behind. Clean up after you have finished eating.
- Don’t leave any items or trash behind, and don’t clean anything left behind by others.
Information Last Updated on September 22, 2020
Face Coverings Requirement
The City of Cambridge updated the requirements around face coverings. Beginning October 2nd, you must wear a face covering at all times when on or in public places, including sidewalks, streets, parks, plazas, bus stops, non-residential parking lots/garages, and any other outdoor area that is open and accessible to the general public.
This replaces the City’s previous provision, which allowed people to remove face coverings while outside during the summer months in Cambridge when a physical distance of at least 6 feet could be maintained at all times. Read the following email for more details.
Document Date: September 29, 2020
In this section:
Atlas Service Center
Atlas Service Center: The Atlas Service Center is providing most services remotely. In-person I-9 verifications resumed as of June 29; an appointment is necessary. Parking & Transportation staff remain available via the online, email, and phone contacts provided on the Commuter Connections pages and via the Atlas website.
Career Advising and Professional Development
Career Advising and Professional Development (CAPD) is available to meet remotely or by phone and is offering virtual programs all semester, including the Virtual Career Fair.
- House dining: All undergraduates in emergency housing are on a no-cost bridge dining plan. Access to dining for heads of house, GRAs, and area directors is unaffected. Brunch (10 a.m. - 2 p.m.) and dinner (4 p.m. - 8 p.m.) will be served seven days a week in Maseeh and Baker dining halls. As of March 17, service is carry-out only to align with Massachusetts public health requirements.
- TechMart: MIT’s at-cost grocery is operating in Maseeh's Flowers Dining Room from 9 a.m. to 3 p.m., Monday through Friday. Credit cards, debit cards, TechCASH, and cash accepted.
- All retail dining locations are closed.
MIT Activities Committee
MIT Activities Committee: Vendors have added links to online virtual content while their physical locations are closed. The MITAC team is available by email Monday to Friday, 9 a.m. to 5 p.m., or you can leave a voicemail at 617-253-7990.
- MIT Medical has moved away from the current Urgent Care and Student Mental Health & Counseling Services walk-in system and is implementing a “call-first” model. Patients must call ahead to schedule a time to be seen, including in Urgent Care and Student Mental Health & Counseling Services.
- If you have general questions about these changes, please email email@example.com. If you have questions about an existing appointment or would like to be seen, please call MIT Medical at 617-253-4481.
MIT Police : Dial 100 from any campus phone, or 617-253-1212 from a cell phone or off-campus phone (24 hours a day)
In addition to their already open outdoor facilities, DAPER will reopen our indoor facilities on Tuesday, September 8 for MIT students who ARE APPROVED TO BE ON campus for Fall 2020 and any faculty and staff living IN ONE OF MIT’S RESIDENCE HALLS. All participants must be in COVID pass. Visit this page for more information
In this section:
MIT EHS Covid-19 FAQ
MIT Environment, Health & Safety (EHS) has prepared the following FAQ regarding the Institute’s COVID-19 response – building upon the guidance offered by Research Administration Services, within the Office of the Vice President for Research. Please contact EHS by email or call 617-452-3477 with any questions or concerns.
EHS PPE Policy Statement
This policy statement defines suggested best practices at MIT for the use of gloves, face coverings, and other Personal Protective Equipment (PPE) during the time of COVID-19. The policy was developed by the PPE Committee in coordination with MIT Medical, the Environment, Health and Safety Office (EHS), and the Research Ramp Up Committee.
Document Date: July 2, 2020
The following form is to be filled out only by EHS Reps or Designated COVID monitors please to avoid confusion:
Guidance on Shared PPE
This guidance provides recommendations on the use and care of shared Personal Protective
Equipment (PPE) in laboratories and other locations at MIT. This includes cleaning and
disinfecting recommendations to prevent the transmission of SARS-CoV-2, the virus that causes
Document Date: June 9, 2020
Laser Eyewear Protection Use and Disinfection
Laser Eye Protection should not be shared if feasible and should be cleaned regularly (before and after use) using the manufacturer recommendations. LEP should also be stored in a manner that maintains cleanliness (i.e., in the original container).
The following document provides guidance on the use and disinfection of laser eyewear protection during Covid-19:
Document Date: May 27, 2020
Minimum Criteria for Cloth Face Coverings
Cloth face coverings may slow the spread of the virus and help people who
may have the virus and do not know it from transmitting it to others. The following document provides considerations and criteria for face coverings:
The MIT EHS Industrial Hygiene Program provides ergonomic support for students and staff to help provide a workspace where you can be comfortable and productive. Evaluations of home work stations are also available:
Equipment Use in Residence Form
Before completing this Equipment Use Request you must read the Equipment Use In Residence Guidance. Contact firstname.lastname@example.org for issues & questions:
Working Alone Policy
On May 22, 2012 MIT Academic Council adopted the following Working Alone Policy and Guiding Principles (PDF). This policy is linked from Policies & Procedures Section 9.2.2 and the Employment Policy Manual. DLC-EHS Staff and EHS Office will assist in the implementation of the policy. For more information contact the EHS Office at email@example.com.
Lean Lab Approach
MIT lab offers a model for cost savings, productivity, and safety; principles may also facilitate efficient reopening in the future.
Cleaning Guidelines for Pappalardo & LMP
Below please find a link to operation and cleaning guidelines for Pappalardo and LMP during Covid-19.
In this section:
MIT Facilities Service Update
Facilities services remain available to campus during COVID-19. The following page is a round-up of information related to Facilities services during COVID-19. Please do not hesitate to contact our Customer Service Center if you have any questions or need assistance with our services:
- MIT parking facilities on the Cambridge campus are open to all MIT ID cardholders free of charge through December 31, 2020. We will re-evaluate this emergency policy for the fall term. All MIT ID cards have been activated to allow access to all MIT lots and garages, regardless of whether the individual is a current parking account holder.
- Please note that parking rules continue to apply and signage regarding reserved spaces must be observed.
- For information regarding parking locations, view a printable map or interactive map. Email firstname.lastname@example.org with specific questions.
MIT Covid-19 Signage
The safety of the MIT community and visitors is a top priority. The COVID-19 signage program has been designed to encourage healthy practices that comply with city and state guidelines for repopulating the MIT campus. The following site offers template for signage across campus:
Signage for common areas
Signage for common areas across campus, including main entrance doors, elevators, and restrooms, will be printed and installed by Facilities and Office of Campus Planning staff.
DLC Toolkit: download and install signs and graphics
Posting of signs in DLC-controlled spaces will be the responsibility of the DLC. The following materials include print flyers, AV screen graphics, and table tents that can be printed and installed by each office in your spaces.
Common Space Usage
This document includes guidance to DLCs and PIs relating to the use of shared common and research spaces, with the safety and security of our staff being the most important guiding principle. Returning to campus during the research ramp-up phases will be different, and it will be a learning experience. As such, it requires everyone’s cooperation to ensure our community’s health and well-being.