This page provides an overview of the various HR, pay, and personnel policies that have been implemented during this period of social distancing.


Work from Home Policy

  • All MIT business should be done remotely, unless there is no other alternative. Any MIT meeting—research, academic and administrative—that can be done remotely must be done remotely.
  • Individuals who feel pressured to appear in person when they don’t believe it is appropriate will be advised to raise their concerns with their DLC leadership or through the confidential hotline.
  • On Monday March 23, Governor Charlie Baker issued an emergency order requiring all businesses and organizations that do not provide “COVID-19 Essential Services” to close their physical workplaces and facilities to workers, customers and the public.
    Because MIT has already scaled back educational, business, and research operations on campus, we are already in compliance with much of this order. The Institute has established a process for rigorous review and approval of access to MIT campus buildings. Read more about the new on-site work policies in response to Gov. Baker’s emergency order.

Campus Access Plan

MIT will implement a Limited Access Plan (LAP) for all MIT Cambridge campus buildings effective Wednesday, March 25, at 8 a.m. These changes to building access are consistent with Governor Charlie Baker’s stay-at-home advisory issued March 23.

UPDATE April 29, 2020: With the news that Massachusetts Governor Charlie Baker extended his stay-at-home order for the state through May 18, the MIT campus will continue in its own mode of limited operations. Read More.

The School of Engineering has developed a COVID-19 Campus Access Plan to ensure there isn’t a bottleneck for access. Before requesting access, please review the SoE’s plan at the following link:

Guidance on Face Coverings

The City of Cambridge has issued a temporary Emergency Order requiring that face coverings be worn in all public places, businesses, and common areas of residential buildings within the city. The Emergency Order takes effect at 12:01 a.m. on Wednesday, April 29, and applies to everyone over the age of five years old (with exceptions in alignment with state and federal guidelines).

Members of the MIT community who do not have a face covering may obtain one in Lobby 7 at 77 Massachusetts Avenue upon presentation of an MIT ID beginning on Wednesday, April 29.

Violations of the city’s emergency order are subject to a $300 fine.

Staff Policies

Update 4/28/2020: MIT is extending its special emergency pay policies related to Covid-19 through Sunday, June 14, 2020.

MIT staff and graduate students will continue to receive their normal compensation during a period of curtailed operations. For more information please visit MIT HR’s Updated Pay Polices in Response to Covid-19.

Please visit MIT HR’s Updated Pay Polices in Response to Covid-19 for important details on work and salary policies for staff. This page includes important details about the following:

  • Hourly paid staff working remotely
  • Hourly paid staff who cannot work remotely
  • Hourly paid staff who can work remotely for only part of their regularly scheduled hours
  • Hourly paid staff who are required by their managers to work on site
  • Salaried staff
  • Approved Sick/Extended Sick Leave
  • Self-Quarantine

Graduate Student Policies

Graduate Student Pay

MIT will continue to rely on the exceptional work of our graduate student TAs, even more so in transitioning to and supporting this new way of learning.

MIT staff and graduate students will continue to receive their normal compensation during a period of curtailed operations. For more information please visit MIT HR’s Updated Pay Polices in Response to Covid-19.

Graduate Student Housing

While the request for graduate students to move out is optional, MIT strongly encourages graduate residents who can arrange another place to live temporarily to seek alternative housing. More information.

Research Staff and Postdoc Policies

Please visit MIT HR’s Updated Pay Polices in Response to Covid-19 for important details on work and salary policies for staff. This page includes important details about the following:

  • Hourly paid staff working remotely
  • Hourly paid staff who cannot work remotely
  • Hourly paid staff who can work remotely for only part of their regularly scheduled hours
  • Hourly paid staff who are required by their managers to work on site
  • Salaried staff
  • Approved Sick/Extended Sick Leave
  • Self-Quarantine

Lab Ramp Down

MIT research teams should be ramping down all on-campus research except a very limited number of critical projects. Contingency plans should be prepared by PIs by the close of business Monday, March 16. These plans must be able to be put into action no later than Friday, March 20.

MIT has developed guidance to help with these critical action steps: a research lab operation check-list for COVID-19 ramp-down can be found here. Updated COVID-19 ramp-down Checklist (03-16-2020)

While this ramp-down is occurring, on-campus researchers should practice social distancing and minimize the number of individuals in labs and offices at a given time.

Additionally, in-person meetings are strongly discouraged for the foreseeable future. Human subject research should be limited to analysis of data already collected and researchers must cease work that requires interactions with human subjects.

MIT has outlined guidance on research facilities and laboratories for COVID-19 preparedness. PIs and lab members should take these additional steps now and, in the future, to protect laboratory personnel and the valuable research being conducted at MIT. Read MIT Guidance on Research Facilitates and Laboratories for COVID-19 Preparedness

International Scholars Policies

The International Scholars Office will, on a best effort basis, work with Departments on processing visas for incoming faculty. ISchO will not accept any new non-faculty visa requests until further notice. Visiting scholars to whom MIT has already issued documents must postpone their start dates indefinitely until further notice. More information.

No new visa requests will be accepted by ISchO for non-faculty/instructional staff positions until further notice. Start dates for incoming scholars who already possess visa documents but have not yet arrived should also be postponed until further notice. ISchO will continue to provide advising and visa services for Incoming international faculty and other instructional staff, as well as extensions of stay and changes of status for current international scholars. For further details on this and other topics, visit the ISchO Q&A and the ISchO Continuity Plan.

Guidance for Managers

Guidance for exposure or possible exposure:
Campus managers and employees are encouraged to read the guidance offered for how to respond when one becomes aware of a person with exposure/possible exposure to an individual with confirmed COVID-19.

Wellness

  • It is important during periods where remote work is necessary that we retain a sense of community and connection with our colleagues.
  • Our colleagues at Community Wellness have established a program to encourage mindfulness during this stressful time. At 2:50pm each day, they will be hosting 10 minutes of quiet, guided reflection. Learn more at: https://at250.mit.edu/
  • If COVID-19 is making you feel anxious and stressed, please know that you are not alone. Here are some tips to navigate these ambiguous times:
    • Call MyLife Services at 844-405-5433 for confidential assistance from a real person 24 hours a day, 7 days a week.
    • Check out this CDC website for advice on coping. Call the MIT Relaxation Line at 617/253-CALM (2256) for a 2- minute relaxation practice.
    • Learn how to get the best possible sleep through resources provided by MIT Medial.
    • Join a remote meditation sponsored by MIT Community Wellness.
    • Take a walk at lunch.
    • Listen to your favorite music.
    • Commit a random act of kindness.
    • Seek out that colleague or friend who always makes you laugh.
  • MIT has a site license with Kanopy, a streaming video service for educational institutions offering more than 26,000 films. It includes award-winning documentary and feature films, with titles from PBS, BBC, Criterion Collection, Media Education Foundation, and more.

COVID-19 FAQ for Employees

MIT HR has answered several Frequently Asked Questions from employees on the Institute response to COVID-19.

Guidance on Meetings

The Institute has provided guidelines on conducting meetings related to MIT business.

K-12 Programs

All K-12 in-person programs are cancelled for this summer. Program directors can move toward virtual programs as able.

Campus Buildings Access

With thousands of MIT students and employees now engaged in working and learning off-campus as part of the Institute’s response to Covid-19, a newly formed Campus Space Planning Working Group is developing a framework to temporarily manage access to MIT’s buildings.

Executive Order Suspending Immigrant Visa Entry to US

In response to the April 22 White House announcement of an Executive Order Suspending Immigrant Visa Entry to the US, an email letter is being sent to MIT international students and scholars providing a summary of the Executive Order.

The restrictions do NOT apply to students and scholars in nonimmigrant visa statuses, which include B-1, F-1, J-1, H-1, E-3, TN, O-1 visas, or their derivative family members. They also do not apply to the permanent residence applications that ISchO files with US Citizenship and Immigration Services.

To view a copy of the email sent to MIT international students and scholars, which includes links to the full Executive Order, click here. A summary of the Executive Order is posted on the MIT “Major Immigration Alerts & Updates” webpage.

ID Cards

Send ID card requests to atlascenter@mit.edu. All requests will be fulfilled and cards will be mailed out to home addresses on a weekly basis.

I-9 Verification

In-person verification of I-9s is suspended until further notice. The new I-9 Operations Requirement requires employees and student workers to complete Section 1 of the I-9 form electronically in MIT’s online system before their first day of work. Visit https://hr.mit.edu/i-9, scroll down, and click on button "MIT Electronic I-9 Form." Once the Atlas Center is again open for in-person service, the employee will be contacted by an I-9 staff member to come in and complete Section II of the form.

Parking

As of Friday, March 13, all MIT parking facilities on the Cambridge campus are free of charge and open to all MIT ID cardholders. This policy will continue until further notice. Email mitparking@mit.edu for specific questions.

MBTA Commuter Rail and LinkPass Distribution

While the Atlas Service Center is closed all passes will be distributed via mail:

Employees

  • All MBTA commuter rail and LinkPasses usually picked up at the Atlas Service Center or distributed via interoffice mail will be mailed to home addresses on record with MIT Human Resources. If you have recently changed your address, please email Robynn Cruz-Walker at rcruz@mit.edu.

Students

  • All MBTA passes for graduate and undergraduate students on campus will be distributed via House Managers in coordination with Housing and Residential Services staff. Passes for students not on campus will be mailed to home addresses. Questions may be directed to Dennis Collins at colins@mit.edu or 617-253-5145.

More information: https://web.mit.edu/facilities/transportation.

Atlas Service Center

  • The Atlas Service Center will cease in-person services effective Tuesday, March 17 at 6:00pm. In keeping with MIT guidelines established by the Institute, we will continue to provide service by shifting staff to remote work and minimizing time spent on campus. Staff will continue to monitor service requests and answer phone calls remotely. Limited staff will continue to visit campus to respond to urgent issues as required and permitted by the evolving Covid-19 situation. As the Covid-19 emergency evolves, we will adapt our plans and service delivery accordingly. Please refer to the below list of all services provided at the Center.
  • IS&T is ramping down all in-person support. Walk-in IT help and repair services will not be offered in the Atlas Service Center until further notice. IS&T staff from the Atlas Service Center will shift to remote work, augmenting Service Desk support capabilities. If you have questions or need assistance, contact the IS&T Service Desk at 617-253-1101 or servicedesk@mit.edu.
  • Notary Services and Passport Pictures are suspended until further notice.

Questions can be directed to atlascenter@mit.edu.