This page provides an overview of various policies and procedures being put in place to support both students in completing coursework virtually and those students who serve as teaching assistants in courses.


For All Students

Emergency Academic Regulations

Since a “Significant Disruption” was declared on March 13, Emergency Academic Regulations have been put in place. Please review these regulations.

Academic Continuity FAQs

The registrar has put together a list of frequently asked questions that address how classes, assignments, grading, and exams at MIT have been affected by COVID-19.

Zoom Guide for Students

This Google document provides a comprehensive guide for students to connect and attend classes via Zoom.

Zoom Information and Support

  • MIT has obtained a license for Zoom, a video conferencing service, that is available to all MIT faculty, students, staff, and affiliates that are engaged in or supporting MIT’s teaching and learning activities. Zoom enables video and audio conferencing, collaboration, chat, and webinars across mobile devices, desktops, telephones, and room systems. Zoom users may hold a virtual webinar or meeting and share files or use screen sharing to show presentations, applications, or other web sites. MIT faculty and staff may conduct meetings of up to 500 people and other members of the MIT community may conduct meetings of up to 300 people.
  • Access to Zoom is available via https://mit.zoom.us and MIT community members can access the service by authenticating through Touchstone.
  • IS&T offers 24x7 community support for Zoom. Faculty and course instructors who need help facilitating remote classes can send mail to teachremote@mit.edu or call 617-324-3578 (617-32-HELP-U). MIT community members who have questions or need assistance using Zoom can contact the IS&T Service Desk.

Student Support & Self Care

Staying Connected

Slack

Slack is a widely-used platform across MIT. Slack Enterprise Grid will enable even greater collaboration across the Institute by connecting MIT workspaces together into a cohesive fabric.

  • All MIT users can join the MIT workspace at https://mit.slack.com, where you can learn about getting started with MIT’s Slack Enterprise Grid.
  • To request a new workspace in MIT's Slack Enterprise Grid, email a href="mailto:slack-workspaces@mit.edu">slack-workspaces@mit.edu. Please include the workspace URL you want and a description of your workspace.
  • The Knowledge Base has a complete guide to getting started with Slack.
  • More information about migrating to the MIT Slack Enterprise Grid can be found at http://kb.mit.edu/confluence/x/DYGqCQ.
  • IS&T Slack Enterprise Grid service page
  • MIT community members who have questions or need assistance using Slack Enterprise Grid can contact the IS&T Service Desk.

Career Advising and Professional Development Resources

During this time of transition and uncertainty Career Advising and Professional Development (CAPD) is here to meet remotely, and will be offering several virtual options throughout the remainder of the semester.

Virtual Student Support Resources

The following letter was sent to all students from David Randall, Senior Associate Dean, Student Support & Wellbeing and Blanche Staton, Senior Associate Dean for Graduate Education, on March 27, 2020.

Decision About Summer Programs

On April 24, an email was sent to the MIT community sharing important decisions about summer programs for students, specifically travel programs and those research and internship opportunities that would usually occur on campus in June. Read more here.

Update on Pre-Registration for Fall 2020

The publishing of the online subject listing and schedule for the fall term and the opening of pre-registration have been postponsed at this time. This page will be updated with more information as it becomes available.

May 3, 2020: Update from the Academic Policy and Regulations Team

The below letter was sent to faculty, staff, and students on May 3, 2020 from Chair of the MIT Faculty, Rick Danheiser. It provides information on pre-registration, summer grading, Summer UROP, and scenarios for the fall.

MIT Summer Opportunities and Resources

During this unprecedented time, we want to help you find what you're looking for, whether you're seeking a summer internship, research project, graduate school application assistance, or a social impact opportunity. Below, you'll find a wide range of opportunities for current undergraduate and graduate students, postdocs, and recent alumni that will be updated on an ongoing basis.

Undergraduate Students

Completing Undergraduate Thesis

For seniors working on a thesis we have asked your thesis advisor to work directly with you to develop a strategy that ensures you are still able to complete your thesis with minimal impact. If you have not heard from your thesis advisor or if you have any specific concerns, please reach out to the Undergraduate Office at me-undergradoffice@mit.edu.

Information for Graduating Seniors

If you are a senior who is planning on graduating in May 2020 and you have any concerns, please reach out directly to Jared Embelton at jarede@mit.edu.

Information about Commencement will be posted here once it is available.

Welcome to Remote Learning at MIT

The following letter was sent to undergraduate students from Krishna Rajagopal, Dean for Digital Learning, and Ian A. Waitz, Vice Chancellor for Undergraduate and Graduate Education on March 27, 2020.

UROP Polices

All in-person UROPs must end on Sunday, March 15, 2020. A complete FAQ is available.

This guide provides an overview of policies about student access to UROPs and campus facilities as well as an update on Summer 2020 opportunities.

The following email with additional guidance on UROP opportunities was sent on May 4, 2020 to students:

Read May 4, 2020: Additional Guidance on UROP Opportunities

Contacting Undergraduate Office

Graduate Students

Welcome to Remote Learning at MIT

The following letter was sent to graduate students from Krishna Rajagopal, Dean for Digital Learning, and Ian A. Waitz, Vice Chancellor for Undergraduate and Graduate Education on March 27, 2020.

Students on the May 2020 Degree List

We will be reviewing the progress of each of the graduate students on the degree list scheduled to graduate in May. Our goal is that students on the degree list will be able to complete and defend their thesis as planned. More information on academic policies for graduate theses is be forthcoming. If you are on the degree list and have any specific concerns, please reach out to Leslie Regan at lregan@mit.edu.

Instructions for Virtual Thesis Defense Meetings

This document includes Zoom instructions for PhD Thesis Defenses. Note: The host should be someone in the committee, or someone who will be present throughout the entire defense, but NOT the defending student

Online Submission of Thesis

MIT will only be accepting the approved theses on-line for May 2020; view instructions for submission.

Graduate Student Short-Term Emergency Hardship Funding

Graduate Student Short-Term Emergency Funding assists graduate students by providing financial support when they need help with unexpected and unavoidable emergency expenses. Read more at the following link (login required): https://engage.mit.edu/submitter/form/step/1?Guid=70e82cd7-502f-49d6-b417-6dabfde073d3

Information on Lab Ramp Down

MIT research teams should be ramping down all on-campus research except a very limited number of critical projects. Contingency plans should be prepared by PIs by the close of business Monday, March 16. These plans must be able to be put into action no later than Friday, March 20.

MIT has developed guidance to help with these critical action steps: a research lab operation check-list for COVID-19 ramp-down can be found here. Updated COVID-19 ramp-down Checklist (03-16-2020)

While this ramp-down is occurring, on-campus researchers should practice social distancing and minimize the number of individuals in labs and offices at a given time.

Additionally, in-person meetings are strongly discouraged for the foreseeable future. Human subject research should be limited to analysis of data already collected and researchers must cease work that requires interactions with human subjects.

MIT has outlined guidance on research facilities and laboratories for COVID-19 preparedness. PIs and lab members should take these additional steps now and, in the future, to protect laboratory personnel and the valuable research being conducted at MIT. Read MIT Guidance on Research Facilitates and Laboratories for COVID-19 Preparedness

Remote Lab Research Activities

Below is an overview of guidance from Joe Higgins, Vice President for Campus Services and Stewardship:

  • Relocating small equipment/tools/devices should be addressed within the scope of the research continuity plans for each lab. These types of requests should be evaluated and approved by the lab manager and EHS representative.
  • As a matter of practicality, MIT does not see us relocating gases, chemicals, hazardous materials, or significantly large equipment, devices machines away from the campus at this time.

Environment Health & Safety (EHS) Workflows

Email

  • Please continue to email Daniel Herrick (herrickd@mit.edu) for any MechE-specific EHS needs as you normally would.
  • If Daniel is unable to respond to your inquiry, please contact environment@mit.edu, the inbox at MIT’s Central EHS Office.
  • MIT Environment, Health & Safety (EHS) has posted FAQs regarding the Institute’s COVID-19 response – building upon the guidance offered by Research Administration Services, within the Office of the Vice President for Research.

Office

Graduate Office Workflows

Email Workflows